Heartwood Marketing & AI Solutions

Industries We Serve

Different trades. Same problem.

Every business we work with has more work than hands. Your AI Employee gets trained on your industry's vocabulary, your pricing, and your workflow, then goes to work.

General Contractors

Bids go out and nobody follows up. RFIs, submittals, and schedules pile up on the PM.

Your AI Employee runs day-3, day-7, and day-14 bid follow-up, keeps the submittal log current, and gives you a Monday list of every job that slipped.

Subcontractors

You are on the truck all day, so quotes and invoices happen at night.

He builds estimates from your pricing, sends them the same day, chases the signature, and preps the invoice when the job closes.

Real Estate

Leads come in at 9pm and go to whoever answers first.

He replies in under five minutes, qualifies the buyer or seller, books the showing, and keeps your listing content posting every week.

Small Business Owners

You are the marketing department, the front desk, and the bookkeeper.

He takes the repetitive half of all three so you can go back to running the business.

Insurance Agencies

Renewals, quote requests, and policy paperwork eat the whole week.

He handles renewal outreach, quote intake, document collection, and the follow-up sequence on every unclosed quote.

Auto Repair Shops

The phone rings while you are under a hood, and that customer calls the next shop.

He answers, books the appointment, sends the estimate approval by text, and reminds customers when service is due.

Salon Owners

No-shows, empty chairs, and a social feed you never have time to post to.

He confirms and rebooks appointments, fills cancellations from a waitlist, and keeps your content going out every week.

Gym Owners

Trial members join and quietly disappear before month two.

He runs onboarding, check-in sequences, win-back campaigns, and referral asks so retention stops depending on memory.

Manufacturing Companies

Quote requests, spec sheets, and vendor emails bounce between three people.

He routes RFQs, drafts quotes from your cost sheets, tracks vendor responses, and keeps job status visible to the floor.

Not on the list?

If your business runs on quotes, follow-up, scheduling, and paperwork, an AI Employee fits. Book a call and we will tell you straight whether it makes sense for you.